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For creative professionals, the ability to successfully finish their work on time is often dependent on the ability to manage their workload.
It’s no secret that multitasking is a difficult skill for most people. Especially when it comes to creative tasks like graphic design, writing, and illustration which require intense focus and imagination. That’s why many people find it helpful to break down their projects into smaller tasks and then prioritize them according to what they should complete first.
The most important thing about task management is setting deadlines for everything you want to achieve in order of importance so that you know when you need to start working on each task.
What is Task Management?
Task management is a crucial task in any project and should be done by a leading figure. Through the process of tracking tasks, one is able to see what needs are currently standing in the way of completing the task.
People use task management software to organise and manage their tasks by creating them, planning when to do them, assigning priorities, tracking their progress and reporting on how they are doing so far.
Reports generated are used by the management to analyze the efficiency of an individual, department or business.
Why do We need to Prioritize Tasks?
We can’t be productive with all of the tasks that we have to do each day. They need to be prioritized to make sure the most important tasks are done first.
It is better to prioritize tasks because they will help us in many ways. For example, prioritizing will help us allocate our time efficiently and it will also help us avoid distractions.
How to Prioritize Tasks and Get Things Done Faster?
A few days ago, I was struggling with sorting out my tasks and getting them done. And then I realized that the best way to do this is by prioritizing them. So, in this article, I will talk about how to prioritize tasks and get things done faster.
Here are a few tips that you can try out to be more efficient:
1. Set deadlines for your tasks
2. Take breaks every now and then to recharge yourself
The Process of Task Management
Task management is the process of breaking down a larger project into smaller tasks, and managing those tasks. It can be done in a number of different ways, but typically with some sort of project management software.
There are two typical approaches to task management: time-based (or “Gantt Chart”) and activity-based (or “Ansoff Matrix”).
The Gantt Chart is typically considered the most common form of time-based task management, but it has many limitations. Activity-based task management is more complicated to use than Gantt charts, but it more accurately reflects how work actually happens in practice.
Tips for Better Task Management
Task management is an essential skill in the workplace. As a freelance writer, you will be working on a variety of projects and tasks. It’s important to know how to prioritize these tasks so that you don’t spend too much time on one task and neglect others.
One way to stay organized is to create a list of all your tasks under different categories such as ‘Social Media’, ‘Writing’, ‘Editing’, etc. Then use this list as your project management tool by assigning priorities and deadlines for every task.
Another way to stay organized is by using tools like Trello, Asana, or Basecamp. These tools allow you to assign due dates, set reminders for yourself, upload documents related to the project, and even make “to-do” lists with different categories such as
A Brief Introduction to the Key Elements of Project Management
When you think of project management, you might think of lengthy work meetings or long documents with a lot of information. This is not necessarily true. The real goal of project management is to identify the scope and deliverables for the project, set expectations and goals, and then communicate these items throughout the course of the project.
The key elements that are often considered in a project management plan:
Scope – What is to be done?
Expectations& Goals – What are we trying to accomplish?
Communication – How will we keep everyone involved on track?
Estimation – How do we know what resources we need?
Resourcing – How do we get those resources?
Schedule& Calendar – When do things happen?
Progress Tracking& Reporting – Are things going well
How to Handle Your Tasks on Time and Get Things Done Quickly?
It is often advised to make a to-do list and map out all the tasks that need to be done. So, one can organize their time effectively and prioritize their tasks accordingly.
For some people, it might seem like they are always busy. But too many things on their plate can lead to more stress and anxiety.
Once you start your day with a list of things that need to be done, it is easier for you to complete your work on time and get them done quickly.
It’s easy for people with ADD or ADHD symptoms to get sidetracked easily when they have a lot of tasks on their plate. That’s why it’s important for them to focus on what needs to be done first because they might not be able to stay focused.
Tools to keep up with all your tasks, for individuals and teams.
Below are ten tools suggestions to help anyone making task management a piece of cake.
- Kissflow project
The Kissflow Project is a complete project management suite that supports task management as well. It is intuitive and simple to use, even for absolute beginners
You can customize your forms so that the right details are captured and extraneous fields are removed. This way, you get a more detailed picture of what needs to be done.
Podio is meant to be a social workspace that connects people & teams for project collaboration. With the ability to customize, there is something for everyone. Podio has an application app called an app marketplace, from which work teams and users can choose apps to better suit their needs. Apps can also be created if there are none that meet your team’s purposes. One challenge with Podio is that assigning a task to multiple team members results in duplicate tasks and it’s hard to keep track of who was assigned what.
- Hi Task
HiTask is an easy-to-use task management app for both startups and established companies. With HiTask, you can upload files and attach them to specific tasks for ease of storage. However, there is relatively low free storage available in the free plan.
Teams working on sensitive data need to be aware of the risks. HiTask has no security features and doesn’t sync with any other apps- but it does have a simple drag and drop interface, which users seem to really like. It also works as a calendar, so you can create tasks alongside your other events.
- Meister Task
Task management is the link between planning something and completing it. It’s crucial in maintaining an overview of what needs to be done, whether you’re working on a project from beginning to end or adding items every now and then. Let’s start by introducing MeisterTask: you’ll save time & effort with our Kanban-style project boards and stay up to date on your work progress. Let’s stay organized together!
- Proof Hub
There’s one place for all your projects and team collaboration tools. Also, it provides ultimate control over teams and projects. It’s easy-to-understand with little to no effort – on-time project delivery & on-point team accountability.
- Work Front
Formerly known as AtTask, Workfront combines project management tools with social software to create a collaborative virtual workspace. It supports waterfal and agile project management methodologies, allowing you to work more efficiently.
- Click Up
1,000+ integrations to easily import and sync so you can manage your projects in one place. It’s a one-stop solution to manage people, projects, and everything in between. Free Forever! No CC Required.
Asana is a project management app that allows you to create boards with different colour codes and lists to see where your project is at and which tasks need your direct attention. Aside from the time-saving benefits, NexTstory also allows you to set up project templates so that similar projects can be managed in a simpler way. While it’s not as powerful as some other software, its user-friendly interface is a huge plus.
Trello makes it easy for teams to stay organized & focused
Get more done with a task management system that is best for you. From the skyscraper to your home office, there are many different environments that your team works in—accomplish them all with Trello.
The best project management software for any business.
“Zoho Projects” is our cloud-based project management software. It helps you plan your projects, track work efficiently, and collaborate with your team. Their software is available anywhere.